To Joe:

The following bullshit is extracted from the constituion.

Secretaries of all committees shall be excos under you.

As well as the Honorary Secretary of Council..

So you may have to add ppl in.

Also, you shall ask every other Chairman to give u a FINALISED list to u and put that in SA web ASAP

btw, u web manger did well

Jacky

SECTION XIII    SECRETARIAT

Article 1           NAME

The name of the organization formed under this article shall be “The Secretariat, The Students’ Association, Wah Yan College, Kowloon”, hereinafter referred to as “The Secretariat”.

Article 2           FUNCTION

The function of the Secretariat shall be:

1.             to coordinate the secretarial affairs of the Association;

2.             be entitled to possess all computer works of the Association with the consent of the Ex-co;

3.             to keep the Headquarters and its equipment of the Association in good and clean condition;

4.             to keep all the documents, records and minutes of the Association in good and clean condition;

5.             to buy and store any equipment needed by the Headquarters, with the consent of the Chairman.

Article 3           MEMBERSHIP

The Secretariat shall be composed of:

1.             The General Secretary of the Association;

2.             The Honorary Secretary of the Council;

3.             Secretaries of the Standing Committees;

4.             Secretary of the Liaison Board;

5.             Assistant General Secretaries appointed by the General Secretary of the Association;

6.             A Treasurer.

Article 4           ELECTION

1.             The General Secretary of the Association shall be elected in accordance with Section III, Article 4.

2.             The secretaries of the Standing Committees and the Liaison Board shall be in accordance with Section VI, Article 5.

3.             The Assistant General Secretaries and the Treasures shall be appointed by the General Secretary of the Association with the consent of the Ex-co.

Article 5           DUTIES

1.             The General Secretary of the Association shall:

                1.1           be responsible for all the affairs of the Secretariat;

                1.2           chair all meetings of the Secretariat;

                1.3           coordinate the works of the secretaries of the Standing Committees;

                1.4           supervise all the computing works of the Association.

2.             Secretaries of the Standing Committees shall submit all documents, records and minutes of their committee to the Secretariat monthly.

3.             The Treasurer of the Secretariat shall be responsible for all financial affairs of the Secretariat.

Article 6           MEETINGS

The meetings of the Secretariat shall be convinced in according to Section VI, Article 7.

I issued three warning letters to three member today.
they’ve been missing out the first two meetings for Recreation Committee
which means 2 consecutive times so I had to do something!
Thus the “letter” was born!

and President Jacky said the whole SA should use this “letter” system so here’s a sample of the letter.

8^th November 2006

To XXXXX,

Re: Concerning the absence from compulsory meetings

It has been noted that you have been absent from committee meetings for two consecutive times without prior notice to me or other committee members.

This has questioned your commitment to the committee and if you are absent for 3 consecutive times, your rights to the position in the Recreation Committee will be forfeited automatically.

I hope by this letter it will serve as a warning for your attendance in meetings.

Yours sincerely,

Chu Kevin Kam Yin

Chairman

Recreation Committee

Students?Association

Kevin

The latest meeting minutes is uploaded to this place:

http://hk.geocities.com/joe_chan03/SA06-07-OM2-MIN.doc

Joe